Kaltura is Penn State’s tool for storing, publishing, and streaming media. Kaltura functions as a stand-alone media management service and works in conjunction with Zoom and Canvas. Users can view all recordings in their Kaltura MediaSpace, including Zoom recordings. 

Because of Kaltura’s dual advantages of a larger storage capacity and letting you access your media files over a longer period, Penn State IT is phasing out the storage of recordings in the Zoom Cloud. Below are the details on how this transition will affect your Zoom recordings.   

This transition will begin on August 16, 2021.

Please note that Penn State Health will not be affected by this change.  

Zoom Recordings via Canvas Integration 

Penn State IT recognizes the time instructors need to update classroom practices and recording links for their courses. Therefore, all Zoom recordings created through the Canvas integration will be stored on the Zoom Cloud until May 2022.  

After May 2022, Zoom Recordings saved in the Zoom Cloud will be available for 30 days from the date it was recorded, after which the recordings will be moved to trash and queued for permanent deletion after an additional 30 days. Upon deletion from trash, individual Zoom recordings will not be available in the Zoom Cloud and are not recoverable. 

All previously made recordings are already available in Kaltura for long-term storage. 

All Other (Non-Canvas) Recordings made prior to August 16, 2021 

All Zoom recordings created prior to and including August 16, will be available for 150 days from the date it was recorded, after which the recordings will be moved to trash and queued for permanent deletion from Zoom in 30 days.   

Upon deletion, individual Zoom recordings will not be available in the Zoom Cloud and are not recoverable.   

Owners of Zoom recordings that are at 120 days or more will be notified by email that these recordings will be deleted in 30 days. The email will contain a link to the list of Zoom recordings and its corresponding Kaltura recording link. Users may choose to download the recordings from the Zoom Cloud or have the option to individually opt-out a recording from deletion from Zoom until May 2022.   

After May 2022, the opt-out feature will not be available. 

Check out this knowledge base article for more information: Zoom: How to opt-out Zoom Cloud Recordings from deletion until May 2022   

Zoom Recordings Made August 17, 2021 

All Zoom recordings created on or after August 17, 2021 will be available for 30 days in the Zoom Cloud from the date it was recorded, after which the recordings will be moved to trash and queued for permanent deletion after an additional 30 days. Upon deletion, individual Zoom recordings will not be available in the Zoom Cloud and are not recoverable.     

All Recordings are stored in Kaltura  

All recordings initiated by a Zoom meeting are automatically uploaded to the host’s Kaltura MediaSpace. Kaltura is the long-term storage for all recordings. 

When sharing recordings, use the Kaltura recording links not the Zoom links in the Zoom Cloud. Instructions are available in this knowledge base article, Kaltura: Sharing a Link to Your Media File.   

To make Kaltura media available to students in your Canvas course, enable the Media Gallery in the navigation tab under Course Settings. Check out how to add Kaltura media to a Canvas course for additional information.   

Please refer to the following articles for more information about Zoom recordings:    

For the latest Zoom updates, news, resources, support, and training information, please visit zoom.psu.edu.   

For more information about Kaltura, visit kaltura.psu.edu